Processing Twice As Many Invoices
As the Senior Vice President of Finance and Administration at NextGen Security LLC, Dwight Smith serves as a key member of the management team at one of the country’s leading providers of physical and electronic security solutions.
A veteran of the electronic security industry with over 20 years’ experience, Smith plays a critical role for a company that puts a premium on continuous improvement and leadership in technology deployment and business process automation.
“The pace of change in corporate America today is so fast that there’s no room for complacency for just about any organization, no matter its size or the market it serves,” he contends.
That's why NextGen has relied on OrderBahn for the past three years to deliver significant productivity gains and bottom line savings.
“As an organization, NextGen was in fine shape three years ago, but we were growing quickly and it was very clear we would need to add staff to accommodate additional volume if we didn’t change how we were doing things,” Smith recalls.
Using OrderBahn To Scale
To start, NextGen began using OrderBahn to automate one of their most manual tasks - processing AP invoices. “These days just about any transaction entered by hand is viewed as an inefficiency and our accounts payables invoice processing was a very labor intensive process,” says Smith.
Before OrderBahn, NextGen was processing around 150 invoices each week. Now, with OrderBahn, NextGen is processing over 300 invoices each week.
Thanks to OrderBahn's automation capabilities, NextGen's accounting department was able to drastically increase their throughput without hiring an additional team member.
“I would have to give Matt and his team 9.5 out of ten in terms of their knowledge and expertise in financial management and transaction processing,” says Smith, a grade that at NextGen Security has translated directly into significant bottom-line savings.
“OrderBahn has saved us at least the loaded salary value of an entry-level AP clerk,” he estimates. “At $75,000 per year, that works out to $225,000 total savings over the past three years just in accounts payable processing alone!”
OrderBahn has also worked with NextGen to automate receiving purchase orders with similar results and is looking forward to bringing its expertise to bear on other aspects of its financial management in the not too distant future.
“Even after the Covid pandemic, the economic outlook will remain uncertain and we will continue to find bottlenecks and manual processes that OrderBahn can help us resolve and automate,” Smith predicts. “They will continue to allow us to function as a lean organization that’s run by people who are focusing their time on managing instead of trying to manage while also doing at the same time,” he adds.
“For NextGen Security, working with OrderBahn means we need fewer resources to get more work done and that’s a good thing for any organization!”
